Homeowner Associations
We manage Homeowner Associations. From the developer stage to established communities there is no Association too large nor too small for us. Our philosophy allows us to pay the required attention to each client and issue that may arise.
Flat-Fee
Our Flat-Fee pricing structure is quite different from other management companies. Our clients find it very convenient to know how much they are spending on management services every month thus allowing them to budget properly every year.
This fee is an all-inclusive package that is carefully designed based on the HOA needs and uniqueness, providing all services required for the HOA to function properly and reach its goals while staying at the same dollar amount every month.
Nothing is unlimited in life. The Out-Of-Scope Services are those that are not included in the Flat-Fee and will be charged separately. Out-Of-Scope services may vary depending on the Package chosen by the HOA.
Plans
In all Service Areas we provide 3 different Plan tiers that adapt to the needs of our clients: Basic, Standard and Advance Plans. These Plans can be mixed and matched to meet the Association’s needs and the choice will depend on the level of involvement the Board or Committee have in each process.
Basic
- For HOAs with no amenities, semi self-managed, or with very few homes and services.
- Limited services included as part of the flat-fee.
- Affordable for those with a tight budget.
Standard
- The classic choice. It fits all kinds of HOAs looking to professionally manage their properties.
- Includes all services an HOA usually needs.
- Competitive price.
Advanced
- For busy Board Members without much time to take care of HOA business.
- Adds several Out-of-Scope and extended services.
- Premium price.
Included Services Per Plan
BASIC
Most Affordable
STANDARD
Most Popular
ADVANCED
Most Services
Accounting
Calls & Emails
Storage of digital accounting records
Processing dues payments
Processing invoices
AP Checks
Financial reporting
Prepare annual budget
Update budget Bi-Annually
Homeowner financial record keeping
Collections services
Collection letters
Prepare and mail dues coupons
Establish extra bank accounts as needed
Coordinate Tax Return Presentation with CPA
Coordinate Audit Preparation with CPA
Administrative
Calls & Emails
Office visits
Process daily mail
Act as a legal address for the HOA
Provide group email addresses for Board Members & ARC
Maintain Membership List
Storage of Association’s records
Scanning of Association’s physical records
Storage of individual property records
Scanning of individual property physical records
Shredding of property records after scanning
Attend quarterly regular board meetings
Attend annual meeting
Annual meeting notice preparation
Annual meeting notice mailing
Attend Board/Committee workshops
Attend special meetings
Special meeting notice preparation
Special meeting notice mailing
Attend onsite meetings
Prepare meeting packets
Prepare meeting minutes
Move forward meeting and Board action items
Management report
Call log report
Meeting room at SPM’s office
Pickup and deliveries
Planning and managing HOA sponsored social events
Insurance: Renew policy
Insurance: New quotes
Insurance claims involvement
Reserve study preparation coordination
Annual filing requirements with SOS & DORA
Prepare status letter requests
Prepare refinance letter requests
Write contracts to sign between the HOA and vendors
Write governing documents stipulations and clauses
Act as liaison between attorney and HOA
Attend court
Printing Requests
ARC
Calls & Emails
Receive ARC forms
Scanning of new hardcopy ARC forms
Corroborate checklist of form requirements
Forward complete forms to Committee/Board
Act as ARC (Approve/deny plans)
Form checklist modification
Onsite meetings
Onsite inspection
Violations
Calls & Emails
Setup violations process initially
Perform community inspections once monthly
Generate covenant letters
Print and mail covenant letters
Keep digital records of correspondence
Violations report
Inspection with Board/Committee
Onsite meetings
Operations
Calls & Emails
Service contract administration
Grounds inspections
Regular Maintenance Work Orders
Recurring services contract renewals
Recurring services multiple proposals
Onsite meetings (Excludes Special Projects)
Special Project Management
Landscape beatification/improvement inspections
Night property inspections
Online / Mobile
Web portal
Mobile app (Android & iOS)
Customer support
Recurring automatic payments
Homeowner billing history
Homeowner ARC module
Homeowner Violations module
Open documents repository
Confidential documents repository
Events calendar with email notifications
Membership directory on demand
Create special pages in Web Portal
Update special pages in Web Portal
Live aging report
Searchable AR module
Invoice approval module
Open violations log module
ARC approval module for Committee or Board
ARC module email notifications
Write/draft E-blasts (Email broadcasts)
Send E-blasts
Text messaging
Zoom meetings platform
Zoom meetings moderation
1 hour included per month
5 included per month
Forward as received
1 included per year
2 hours included per month
10 included per month
1 included per year
Twice per month (Summer)
1 included per year
1 included per month
2 included per month
1 included per month
2 included per month
1 included per year
1 included per year
1 included per month
1 included per year
5 hours included per month
10 included per month
5 included per month
2 included per year
2 included per year
Every week (Summer)
2 included per year
1 included per month
2 included per month
2 included per month
1 included per month
Ready to know more?
Request a management proposal.
Our Office
19590 E. Mainstreet #208
Parker, CO 80138, USA
Contact Us
(303) 841-0456
hello@spmparker.com
Office Hours
Mon-Fri: 10am - 4pm
Sat-Sun: Closed